Notifications

The notification system allows you to keep your employee informed about new work reports, changes in the schedule, new system update or new messages. Notifications make easier communication between you and your employees. It works as a channel that alerts the user to important information as they happen while the employee is not paying attention.

You can quickly check your notification on the top belt of MyTimePlan application

Notifications Topbelt

You can send notification via

Notifications page

Notifications view is divided into 3 parts:

1. Notifications Toolbar

2. Notifications Filtering Toolbar

3. Notification List

Notification Page

The Notifications Toolbar

Notification Toolbar contains icons for actions you can perform.

Icons of the Notifications Toolbar

Icon Description
Refresh – reload notifications list.
Create message – click on icon will open new message window.
Help – contains a link to the help page.

Send message

Click the plus icon to send message to your co-workers.


The Notifications Filtering Toolbar

Filtering Toolbar

1 – Filter

All Active – displays all notifications except archived.

Unconfirmed – displays notifications which need confirmation.

Unread – displays notifications which are unread.

Archive – displays archived notifications.

2 – Type of Notification Filter

Search through old notifications to find that one you need. For example, if you’re looking for a notification type such as Employee Unconfirmed Report; simply mark it on the filter list. Your results will be displayed on the Notification List.

Notification Filter Categories:

  • Action – send employee a message when he gets a specific action.
  • Admin Unassign Task Plans – you will be notified if admin will unassign task plan during your attendance.
  • Assign Task Plans – you will be informed when task plan will be added to your shift (send only when user is clocked in).
  • Attendance Note Was Added/Changed – note has been added edited or deleted from your attendance.
  • Consider Time Bank Charge – admins which can accept time bank charges will be notified when time bank charge will be accepted/rejected.
  • Consider Employees’ Shift Exchange – the manager will be notified that the shift exchange is waiting for his/her decision.
  • Employee Birthday – informs admins about their employees birthdays.
  • Employee Contract Changed – you will be notified that the employees’ contract has been changed.
  • Employee Extra Fieled Value Changed – you will be notified about changes in the employee’ extra field.
  • Employee Profile Changed – changes were made in employee profile (you can choose about which data changes you should be informed).
  • Employee Salary Base Changed – salary base values changed for employee.
  • Employee Has Unconfirmed Report – you will be notified that your group report is waiting for confirmation.
  • Employment Changed – you will be notified that the employees’ employment has been changed.
  • Group Admin Has Unconfirmed Report – Group Admin will be notified that the group report is waiting for his/her confirmation.
  • Manual – messages from your co-workers.
  • MTP App Admin Update – you will be notified about the latest release of MyTimePlan Admin application.
  • MTP App Employee Update – you will be notified about the latest release of MyTimePlan Employee application.
  • New Employee Added – you will be notified that a new employee has been added.
  • New Offer For Your Order – you will be notified that you received a new shift to exchange proposal.
  • New Shift Exchange Order Available – new shift exchange order is availible in shift market.
  • Overdue Task Plans – you will be notified that taskplan added to your shift is overdue when passes set time from taskplan start.
  • Payroll Admin Has Unconfirmed Report – Payroll Admin will be notified that the group report is waiting for his/her confirmation.
  • Shift Was Changed In Stage 4 – you will be notified if your shifts changes in 4th stage.
  • Shift Exchange Order Admin Accept – Informs admin that he has shift exchange to accept before it expire.
  • Shift Exchange Order Employee Accept – Informs employee that he has shift exchange to accept before it expire.
  • Shift Exchange Order Has Been Acceptedyou and the person who proposed the shift exchange will be notified about the manager.
  • Shift exchange Order With Your Offer Has Been Closed – Shift in order has been deleted or changed.
  • Shift Note Was Added/Changed – you will be notified that the Shift Note has been changed.
  • Shift Start Reminder – you will be notified about your shift in time set by you before it starts.
  • Stage Begin – informs employees/admins x days before (configured is settings) that stage is about to change.
  • Time Bank Charge to Confirm – there are time bank charges to confirm.
  • Unnasign Task Plans – you will be informed when taskplan will be removed from your shift (send only when user is clocked in).
  • Work Report Has Been Generated – you will be notified that the Work Report has been generated or the Work Report’s confirmation process has been completed.
  • Your Offer Has Been Accepted – your offer to order has been accepted.
  • Your Offer Has Been Rejected – your offer to order has been rejected.
  • Your Shift Exchange Accepted Offer Is Open Again – you will be notified if order owner accepted your offer, but then changed mind and chooses other employee offer.
  • Your Shift Order Back On The Market – manager rejects offer to order.

3 – Group actions

Mark as Read – change marked notifications to viewed

Mark as Unread – change marked notifications to unviewed

Archive – hide marked notifications

Restore – Show archived notifications

Delete – delete marked notifications

The Notification List

Columns of the Notification List

Confirmation Status – informs by icon or icon which notification has and which has yet to be confirmed (icons are displayed only when the notification has to be confirmed).

Date Created – time stamp

Subject – displays subject of the notification, such as

  • Shift has been changed in the fourth phase
  • Work Report is waiting for employee confirmation
  • Work Report is waiting for group admin confirmation
  • Work Report is waiting for payroll admin confirmation
  • Attendance Note has been changed
  • Work Report has been successfully generated
  • Work Report has been completed
  • New shift exchange proposal
  • Your shift exchange proposal has been accepted/rejected
  • Your shit exchange has been accepted/rejected
  • Shift exchange order is waiting for confirmation
  • Your shift exchange proposal has been accepted
  • Your shift exchange proposal is waiting for manager’s confirmation
  • Your shift for exchange has been confirmed/rejected
  • Employee Simon Thomas has been changed by John Morgan
  • Simon Thomas, Pernament Contract has been changed by John Morgan
  • Simon Thomas, employment has been changed by John Morgan
  • New employee Rebbeca Pianta has been added by John Morgan
  • Simon Thomas, personal details have been changed by John Morgan
  • MTP App Employee Update
  • MTP App Admin Update
  • Shift Exchange order has been deleted
  • Simon Thomas, extra fields have been changed by John Morgan
  • Shift Exchange order has been closed
  • Shift Note has been changed

Author – is the person who had sent you the notification

Note: If you are admin, you can preview your employees’ notifications in General system, Personnel>Notifications menu.

FAQ

Read more about Notifications:

Send Notifications

Group Report

Send Email