Dear Users of MyTimePlan Time Management Application!

MyTimePlan is a complete workforce management software suite that solves all issues in shift scheduling, time registration and calculation of salary items. It connects to payroll systems and makes it easier for managers to deal with the valuable human resource, promote higher productivity and increase work-life balance.

With the MyTimePlan Time Management App, you have the power to organise your own life style. You decide when you want to take a day off, take your next holiday, or work late to catch up on your hours. s your life – the decisions are yours to make.

MyTimePlan is intended to make your life easier!

My Page – Portlets

My Page shows you informations about you and your schedule and attendances. It could prove to be your favourite source of information about your schedule. Also, you can add/edit shift or attendance note and send message with attached shift or attendance to your manager or co-workers. You can customise your Page to your own preferences. It’s up to you what schedule you want to see on the MyPage.

You are able to:

  • track your and your co-workers’ current schedule and attendances
  • add note about your shift or attendance for better performance and management of your time
  • send message with attached shift or attendance to your manager or co-workers
  • customise your Page

Read more:

MyPage – Notifications

The notification system inform you about new work reports, changes in the schedule, new system update or new messages. Notifications make communication between you and your employer easier. It works as a channel that alerts the users of important information as they happen while you are not paying attention.

You can quickly check your notification on the top belt of MyTimePlan application

You are able to:

  • stay up-to-date on the latest changes in the schedule, new work reports, new system update or new messages
  • send message for direct contact with your manager or co-worker

You can send notification via

Read more:

Time – Calendar

If you want to plan your own work schedule, such as your daily timetable, days off, or working extra hours, click on the Time Tab.

The Time tab shows you your shifts and attendances. You can view, edit, add and delete shifts, add attendance as needed, and keep useful notes. Each shift can be helpfully colour-coded, letting you know at a glance what are you going to do at any time.

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Stages

First of all, let’s talk about stages. There are four stages in the Time menu, and it’s important to know how each one works. In the MyTimePlan schedule, each date field is underlined by one of four colours, with a different meaning for each.

Stage Wishes (green)

Optimisation by the staff (yellow)

Step Optimisation by the manager (orange)

Stage 4 – The final shift schedule (red)

Stage Wishes (Green)

Employees add their wishes regarding working hours and free time up to 6 weeks before the start of the planning period. The only restrictions that each individual has to observe at this stage are the minimum requirements laid down in collective agreements.

calendar

Stage Optimisation by the staff (Yellow)

Six weeks before the start of the planning period, the system automatically moves to Stage 2, in which employees can easily see the shifts that are over- or undermanned. The illustration shows how employees can move themselves from overmanned shifts to undermanned shifts, keeping a degree of control as to how they schedule their time while meeting the demands of the workplace.

calendar understaffing

Stage Optimisation by the manager (Orange)

Five weeks before the start of the planning period, the system automatically moves to Stage 3, in which the manager sees the remaining cases of over- or undermanning and makes the necessary adjustments for optimal results.

staffing after phase 2

Stage The final shift schedule (Red)

Four weeks before the start of the planning period, the system automatically moves to Stage 4. Your working hours and free time are now clear, based as far as possible on their own wishes and taking account of the minimum requirements laid down in their collective agreements.

schedule

Time – Planning

In the Time mode, you can plan your schedule, and as we’ve already seen, this can only be done during Stage 1 and 2. When your schedule reaches Stage 2, it’s the last window to manage your company’s working hours and private time.

Click here if your company is using The Planning and Attendances module [Read more]

You are able to:

  • plan flexible, friendly schedule
  • increase job satisfaction
  • register in real-time your employee hours
  • better balance your work with your private life
  • reduce stress
  • archive your schedule and attendance history
  • get current information about your working hours

Time – How to add your first shift?

s simple. First, click on the date field in the My Time Calendar.

Here you will see the Edit Shift window.

In this window, you choose the department, employee job and the shift time.

You have already created your shift.

Time – Add identical shifts

If you are going to add identical shifts, you can save time by clicking on the date field on the top of the Time Calendar.

You will see Edit Selected Days window.

You can add as many shift as you want. In the same way you can delete shifts.

Time – Shifts and attendances

Shifts and attendances are displayed in different colours. The colours show what type of work you will be doing during that shift, with each type of work having its own colour. The meaning of the colours can be found in the Shift & Attendance ToolTip.

The Shift & Attendance ToolTip appears when you hover your mouse over the Shift or Attendance in the My Time Calendar. It gives you information about your shift or attendance hours, number of working hours, job, and department.

You can always get help by using the Shift & Attendance ToolTip. Using the ToolTip gives you direct access to edit or delete the shift or attendance. It will make your planning quicker.

Time – Types of attendance

The smaller bar shows whether an employee was present for their shift, and also whether they are currently completing their actions or not.

1. Completed attendance

2. Current attendance



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Time – The Calendar Description

The Attendance

The Shift

The Demand Bar

Go to next or previous week

The Phase Information

The Statistic ToolTip

The Shift and Attendance ToolTip

Time – The Stage Information

Each date field in My Time Calendar is underlined by one of four green, yellow, orange, and red. The colours means the stage in which you are at the moment.

The length of each stage is up to your preferences. You can read about the Stages on the top right of My Time Filtering Toolbar, there are the Stage Informations.

The stages information gives you hint about period of time which is dedicated for every phase. The date which is next to the time period, behind is date when Stage will end.

In the picture you can see 24 January, it’s day in which all stages will change. It means that employees can plan their schedules until the end of stage 1, so until 24 January.

Time – The Statistic ToolTip

Click on the Down-Arrow Icon on the top of the My Time Calendar to see Statistic ToolTip.

General

Credits

Duty Hours

Action-Balances

The job and number of hours the employee will be completing.

For example, Winter vacation, On-call, Vacation hours

Personnel – My Profile

Go to the Employee – My Profile to set up your personal details. You can edit your address, email, telephone number, your profile picture and other details. Also, you can change your password by clicking on the lock icon which is on the top right corner of toolbar.

You are able to:

  • update your personal details
  • change your password
  • add your entitlements

Reports

The Reports Tab allows you to read, download and print your reports. Choose the report and time period, and click the Show button to display your report. On the right right corner of the toolbar (the black bar) there is a download icon. Click on this icon to download the report in the specific file format you would like (html, xls, pdf). The most popular reports are the Schedule Report, the Calendar Report and Pocket Calendar Report.

  • The Schedule Report showing a planned shifts. Shifts contains your the working hours, department, and action that you will be doing during that shift. Each type of work having its own colour.
  • In the Calendar Report you can see your shifts which are displayed as coloured dots. The colours show what type of work you will be doing during that shift, with each type of work having its own colour.

  • In the Pocket Calendar Report, you can see the short-hand version of the Schedule Report. You can print it as a credit card sized timetable, which you can then keep in your wallet. Similarly, your shifts are displayed as coloured dots.

You are able to:

  • print your schedule as A4 or credit card size of paper
  • view and print schedule reports as well as work report with time to salaries
The Pocket Calendar Report will look like that

The Schedule Report will look like that

The Calendar Report will look like that

Full Screen Mode

Click on the Full Screen icon which is on the top-right corner of the screen to switch the full-screen mode.

We hope MyTimePlan will help you to manage your work-life balance and give you all the flexibility you need.

Thanks to MyTimePlan you can achieve:

  • flexible, friendly schedule
  • job satisfaction
  • less stress at work
  • better balance your work with your private life